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The Parish Administration Manual


The Parish Administration Manual

This Second Edition of the Parish Administration Manual (PAM) encompasses far more than just financial matters. It draws together all the various booklets and advice notes issued through the Finance Department. Some sections have been considerably amended. It is divided into separate sections each dealing with a particular aspect of parish management. Each section can be copied and issued independently to those with a particular responsibility, or the manual treated as a whole for reference on any parish management matter. Sections are cross referenced within the text; further sections may be added later.

The publication of the Second Edition on the Website allows it to be updated on a regular basis. Please email any suggestions for updates to the Contacts given below.

Section A covers all aspects of Parish Financial Management and Control, including the requirements for auditable accounting systems. Section B deals with parish property and legal issues. Section C gives detailed guidance on insurance and on how we manage and care for the Church's people.

Most of the sections are in PDF format - indicated by (PDF) after the link - to view them you will need a PDF viewer such as Adobe Acrobat Reader which can be downloaded free from www.adobe.com. Where there are sample forms in the sections PAM these are also included as RTF documents which are readable by virtually all Word Processor programs. This allows the forms to be filled in electronically if so desired. Some sections of the PAM already exist elsewhere on this or other websites - in which case a link will be given to the relevant web page


Introduction (PDF)
SECTION A
1. Parish Finance Committees (PDF)
1A Administration Handover Document
2. Financial Management and Banking (PDF)
2B Parish loan for priest's car (RTF)
2C Parish loan to another parish (RTF)
2D Trust or individuals advance to a parish
3. Parish Accounting Procedures and Audit (PDF)
3G Audit Questionnaire Form
4. Gift Aid
5. Planned Giving
SECTION B
6. Property Maintenance (PDF)
7. Building Repairs and Projects (PDF)
8. Property Management (PDF)
Assured Shorthold Tenancy Agreement
Hiring Agreement Form
9. Equipment and Services (PDF)
10. Legal Matters (PDF)
10C Data Protection Forms
DP Statement
Consent Form
DP Agreement
Reply to Request Particulars
SECTION C
11. Clergy
12. Personnel (PDF)
12A Personal Contract of Employment
12B Disciplinary Procedure and Grievance Procedure
12C Model Job Descriptions
12D Letter of Confirmation of Employment Offer
12E Pemsion Scheme - Letter to Employeee
12F Staff Review Notes and Form
13. Health and Safety

The health and safety policy is maintained by nicola

worley consultancy ltd and can be downloaded from www.nwconsultancy.co.uk/dabnet
14. Child Protection
15. Insurance (PDF)
Vacant and Disused Property Questionaire
16. Access for All (PDF)

Contacts

CONTACTS
Vicar General Tel: 01273 859701
Fax: 01273 501527
email: vg@dabnet.org
Financial Secretary Tel: 01273 859705
Fax: 01273 859713
email: finance@dabnet.org
Gift Aid Co-ordinators Tel: 01273 859705
Fax: 01273 859713
email: giftaid@dabnet.org
Address: Bishop's House
The Upper Drive
Hove
East Sussex
BN3 6NB